Health Screening with Incentive

To encourage employees to live their best lives and make it easier to be aware of your health status, IU offers free health screenings and a $100 (before tax) incentive to full-time academic and staff employees eligible for IU medical plans.  In addition, spouses covered under the employee’s IU medical plan may participate in the screening with incentive.  The screening and incentive are available one time per fiscal year (July 1 – June 10).

View the screening feedback flipbook »

Top 3 Questions

  • Who do I call to schedule my on-campus screening?

    • IUPUI: Call Campus Health at 317-278-5483 (278-LIVE)
    • IU Bloomington: Call the Health Center at 812-855-7688
    • IU East: Call the Center for Health Promotion at 765-973-8216
    • IU South Bend: Call the Health and Wellness Center at 574-520-5557
    • All other campuses: Call Healthy IU at 855-269-0002 for your campus screening schedule 
  • How can I get my screening through my primary care physician?

    Employees seeking their screening via their primary care physician are responsible for any applicable co-pay or deductible. Review your plan document for your specific health plan coverage. Healthy IU is not responsible for co-pays or deductibles.

    To verify your screening, you may print and take the Verification of Health Screening form with you to your appointment OR submit a copy of your Explanation of Benefits (EOB).

    Learn more »

  • How do I get my $100 (before tax) incentive?

    If you are screened for free on campus:

    Full time academic and staff employees and their covered spouses are eligible for a $100 (before tax) incentive upon completion of the screening (once per fiscal year, July 1 – June 9). Per IRS rules, the incentive is paid as supplemental pay and is taxed at a higher rate than normal wages. The incentive will be included in your paycheck once the screening has been completed. Your spouse incentive will be in your paycheck as well. Please allow up to 60 days for incentive processing.

    If you are screened at your primary care physician:

    Employees seeking screening from their physician can provide a completed verification of screening form or Explanation of Benefits (EOB) as validation for incentive purposes. The copy of the EOB or Verification of Screening can be e-mailed to healthyu@indiana.edu or sent to:

    Healthy IU
    Lockefield Village 4445
    980 Indiana Avenue
    Indianapolis, IN 46202

    Do NOT send screening results.

    Employees seeking their screening via their primary care physician are responsible for any applicable co-pay or deductible. Review your plan document for your specific health plan coverage. Healthy IU is not responsible for co-pays or deductibles.

Other Important Questions

  • What is the purpose of the employee health screenings?

    The employee health screening is one element in a multi-faceted approach to employee health and well-being. The overarching objective is to create a culture that encourages employees to lead healthy lifestyles. We believe this will in turn reap positive outcomes for both the employee and IU system-wide, including increased vitality, reduced absenteeism, and optimization of health care resources. The purpose of the employee health screening is to:

    • Raise awareness of health indicators
    • Offer education on why you should “know your numbers”
    • Offer education on interpretation of health screening results
    • Provide information on how positive lifestyle choices can impact health
    • Provide resources available on campus and in the community to assist in making positive lifestyle changes
  • Who can participate in the free screening?

    The Healthy IU sponsored screenings are designated for full-time academic and staff employees who are eligible for an IU medical plan (regardless of whether or not they actually take advantage of an IU medical plan).  Their spouses that are on an IU medical plan are also able to take advantage of the Healthy IU screenings.

  • Can my spouse participate?

    Spouses of full-time academic and staff employees that are covered by an IU medical plan may participate. We encourage you and your eligible spouse to call and schedule an appointment when you receive your personal invitation.

  • When is the screening?

    Screenings will be provided throughout the year on the IU Bloomington, IUPUI, and IU South Bend campuses; they are provided in the spring at IU East. You will be invited by e-mail to participate in the voluntary program. This process allows health services the time to provide both the screening and health information feedback you need to make wise lifestyle choices. Healthy IU will offer other regional campuses health screening and feedback sessions annually. Eligible employees can be screened once per fiscal year (July 1 – June 9).

  • Can I schedule my screening anytime?

    Employees on the IUPUI, IU Bloomington, and IU South Bend campuses can schedule their screening at any time, and IU East employees can schedule their screening in the spring. However, we do appreciate your cooperation in our process by waiting until you receive your invitation to schedule your appointment. Healthy IU will offer other regional campuses health screening and feedback sessions annually. Eligible employees may receive one free screening per fiscal year (July 1 – June 9).

  • Do I need to make an appointment at the health center?

    Yes, to provide quality service and feedback you will need to have an appointment. To schedule your screening check below for your campus information.

    • IUPUI: Call Campus Health at 317-278-5483 (278-LIVE)
    • IU Bloomington: Call the Health Center at 812-855-7688
    • IU East: Call the Center for Health Promotion at 765-973-8216
    • IU South Bend: Call the Health and Wellness Center at 574-520-5557
    • All other campuses: Call Healthy IU at 855-269-0002 for your campus screening schedule
  • Do I need to fast?

    Yes. Do not eat anything for 10–12 hours before your scheduled appointment. You may have water as much as desired and any prescription medications.

  • Where are on-site screenings available?

    Full time academic and staff employees can attain their screening at:

    • IUPUI: IUPUI Campus Health, Coleman Hall, Suite 100.
    • IU Bloomington: IU Health Center, located at the corner of N. Jordan Avenue and E. Tenth Street, 600 North Jordan Ave. Please check in at Health and Wellness Education located on the 3rd floor.
    • IU East: Center for Health Promotion, Hayes Hall 004.
    • IU South Bend: Health and Wellness Center located in the Student Activities Center.
  • If I get my screening on-site through the health center how much will it cost?

    There is no fee for the screenings provided on-site through the IU campus health centers for full time academic and staff employees.

  • How long will the appointment take?

    The appointment will take 20 to 30 minutes.

  • What do you do with my health information?

    Healthy IU treats your health screening information in accordance with HIPAA guidelines. Data retention varies from campus to campus:

    • IU Bloomington, IUPUI, and IU South Bend: Health data is recorded in the Electronic Medical Record (EMR). The EMR is a stand-alone database under the sole control of IUPUI Health Services or IU Bloomington Health Center. The EMR is not connected to IU Human Resources or IU Health. The data is recorded so that it can be easily retrieved at future appointments or if you lose your copy of the screening results.
    • IU Northwest: The Health and Wellness Clinic has retained past paper health records through 2015, so your past information can be retrieved in the event your copy of the results is lost. As of 2016, health screening information is not be retained by IU or its vendors. We recommend you keep a copy of your results for future comparison.
    • IUPUC, IU East, IU Southeast, and IU Kokomo: Health screening information will not be retained by IU or its vendors at these campuses. We recommend you keep a copy of your results for future comparison.

    All screening sites provide screening participant names to Healthy IU for the purpose of processing the screening incentive. Screening sites also provide a year-end report of the total number of employees screened as well as an aggregate report with the total number of health changes (i.e., number of employees that improved, stayed the same, or worsened) to the campus community. In fiscal year 2016, 6,877 employees were screened. Individual health data is not shared.

    The data will not be shared for research purposes, unless potential investigators obtain Internal Review Board approval for research and obtain consent from each individual to allow inclusion of that individual’s data.

  • Who coordinates this program?

    Healthy IU coordinates the university wide effort. Healthy IU will NOT have access to your screening results.

  • Will this program have an impact on my premium payment through the medical plan?

    No, the program is independent of the health plan and Indiana University benefits.

  • Why is there an incentive?

    When you are healthy, IU is healthy. Employees that take steps to take care of themselves have increased vitality, are absent less, and optimize health care resources. We understand positive lifestyle choices can come with a cost, and we hope you use the incentive to offset some of the cost of engaging in positive lifestyles.

  • What can I use my incentive for?

    The incentive is intended to offset part of the cost of positive lifestyle choices. Our hope is you spend the incentive to make positive lifestyle choices for yourself and your family. You might choose the incentive to help pay for a fitness center membership, get a massage, purchase fitness equipment to use at home, or join a weight management group.

  • What do I need to do to get my incentive if I’m screened at the campus health center?

    The campus health center will document screening completion in a secure portal for incentive processing. You will not need to do anything. The incentive will be added to your pay. No health information will be given, only acknowledgement of screening completion.

  • What does the health screening test consist of and why?

    The health screening test consists of blood pressure, total cholesterol, HDL cholesterol, calculated LDL cholesterol, triglycerides, glucose, height, weight, and body mass index. Testing is conducted via fingerstick and results are provided during the appointment.

    The health screening tests were selected in areas:

    • Where lifestyle choices can have a positive impact
    • Where early intervention can slow or eliminate the risk or disease process
    • Where the disease has a high prevalence and/or cost in our population
    • Where the medical community supports community screenings
  • Why are you not testing for other diseases?

    Other age/risk appropriate screenings and immunizations are equally as important, but may not lend themselves to a population health approach.

    Learn more about disease prevention and health »

  • Why are you testing Body Mass Index (BMI)?

    It is important to know what your BMI does and does not indicate about your weight, health, and lifestyle choices. Your BMI is calculated from your height and weight. It is a fairly reliable indicator of body fat for most adults, with athletes and the elderly being two exceptions. BMI is an inexpensive alternative to direct measurements of body fat, such as underwater weighing, but it is only one of many factors that you and your health care provider should use in evaluating your health status.

    Learn more about BMI »

  • What guidelines are you using?

    On-site screening will follow the National Heart, Blood, and Lung guidelines, the American Diabetes Association guidelines, and the U.S. Preventive Services Task Force guidelines. The purpose of using all three national guidelines is to provide employees the highest level of screening without over-utilization of health care resources. Guidelines recommend that:

    • Men 35+ are encouraged to be screened annually
    • Women 45+ are encouraged to be screened annually
    • Men age 35+ and women age 45+ as well as younger employees who have at least one elevated risk factor or have not had a health screening within the past three years are encouraged to attain a screening.
  • I’m young and healthy, isn’t this a waste of resources?

    In keeping with the recommended guidelines mentioned above, men age 20–34 and women age 20–44 who have been screened in the past three years and had ALL screened values in the “healthy range” need not be screened this year. To support their positive lifestyle and appropriate utilization of the health care system, employees that fall into these criteria may attend a self-care class to attain their health incentive.

  • If I'm pregnant or nursing, should I participate in a health screening?

    If you are pregnant or nursing, please contact Healthy IU at 317-274-6470 (or toll free at 1-855-269-0002) to schedule a self-care class or alternative.

  • How do I attend a self-care class?

    Schedule a self-care class by calling Healthy IU at 317-274-6470 or toll free at 1-855-269-0002.

  • Is this screening mandatory for benefits enrollment?

    The screening is voluntary and is independent of the health plan. You do not need to participate to be eligible for benefits.

  • What happens if I choose not to participate?

    Nothing, this is a voluntary program.

  • Is the screening on work time?

    We encourage departments/units to be flexible, but time allowance depends upon adequate staffing in your area; please discuss your participation with your supervisor. The testing itself takes 20 to 30 minutes.